Executive Assistant
Job Description
About the Role:
We are seeking an Executive Assistant to provide top-tier administrative support to our CEO and designated leadership team. This pivotal role involves managing calendars, coordinating travel arrangements, creating reports and presentations, orchestrating meetings, and handling various administrative tasks.
Responsibilities:
- Calendar Management: Proficiently manage schedules, prioritize meetings, and ensure seamless coordination of appointments. Anticipate and plan for pre-meeting preparations, monitor calendars, and optimize meeting spaces efficiently.
- Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and other essentials.
- Reporting and Documentation: Develop, organize, and maintain reports, reporting tools, and templates. Create compelling PowerPoint presentations and communications materials.
- Meeting Management: Plan, organize, and facilitate meetings involving multiple internal and external stakeholders. Ensure smooth execution and follow-up on action items.
- Communication: Draft and disseminate communications on behalf of the CEO as needed.
- Conference and Call Management: Oversee conference lines, webinars, and video conference calls, ensuring smooth operations.
- Financial Support: Prepare expense reports and assist with invoice payments, offering necessary follow-up as required.
- Additional Tasks: Undertake other duties as assigned, contributing flexibly to the team's success.
#LI-DC1
Job Requirements
- 7+ years of administrative support experience, emphasizing meeting/event scheduling, travel management, and executive-level administration.
- 3+ years of experience supporting C-suite executives.
- Proficiency in MS Office suite, particularly Excel and PowerPoint, at an intermediate or advanced level.
- High school diploma or equivalent qualification.
- Strong organizational skills with acute attention to detail.
- Excellent verbal and written communication skills.
- Demonstrated proactive approach in anticipating needs and adapting efficiently with independent judgment.
- Ability to work autonomously under pressure.
Meet Your Recruiter
![](https://cdn.haleymarketing.com/images/team-members/102159/thumbs/teammember_thumb_small2x_square-0BF02207-CC2E-3D0D-88D9-EA3FC434724E.png)
Dan Clark
Recruiter
SPECIALTIES: All Office & Human Resources related positions.
EXPERIENCE: My area of specialty includes: Direct hire placement, Executive search, Temporary placement, Temporary-to-hire placement and Project recruiting.
I’M IN THIS BUSINESS BECAUSE: There’s no better feeling than helping someone realize their goals by assisting them in advancing their career. I love making that connection! My goal is to consistently build long lasting relationships with both my clients and my applicants.
CLIENTS CAN COUNT ON ME BECAUSE: I pride myself on the quality of my work and I truly CARE about their needs. The better I know them, the better my understanding is as to who would fit their needs.”