Executive Assistant

Chicago, IL 60606

Posted: 12/13/2022 Industry: Administrative & Office Services Job Number: TW12.13 Pay Rate: $85,000 - $95,000 Experience:

Job Description

  • Performs diversified and highly confidential administrative and office support activities for the VP, leaders, and their teams.
  • Maintain a positive attitude with all business partners and approach all interactions optimistically
  • Manages calendars and collaborates effectively with others to coordinate cross-company scheduling needs in a fast-paced global environment. 
  • Serves as a partner to active members of Leadership Teams (tracking action items, meeting minutes, etc.).
  • Perform administrative tasks that may include drafting letters, submitting expenses, preparing reports, filing and compiling documentation for meetings, and other documents.
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Leads/participates in special projects, often requiring high attention to detail. 
  • Assist with setting up meeting rooms, organize catering, and ensure the common office areas and meeting rooms are clean and presentable throughout the day.
  • Coordinate travel arrangements including flights, hotels and ground transportation
  • Prepares and processes expense reports for the VPs and audits/approves direct report expenses to ensure submissions are timely and within company policy. 
  • Collaborates effectively with cross-functional assistants and participates as an active member of the Administrative Team. 
  • Build and maintain strong relationships with key partners such as other assistants while creating a collaborative environment Support & Process



Job Requirements


  • Experience in a high-volume/fast-paced corporate environment 
  • Event planning and administrative management experience strongly preferred 
  • Strong working knowledge of SAP
  • Advanced skills in Excel
  • Knowledge of Concur 
  • Budget management experience




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