Seeking a seasoned and meticulous Executive Assistant with expertise in Meetings and Events to join the team. The ideal candidate will possess a broad skill set, particularly excelling in Microsoft Office tools, coupled with stellar organizational skills. This role will be pivotal in aiding the Sales/Marketing team, as well as directly supporting the CEO. This individual will be someone proactive, adept at juggling administrative duties, event coordination, and hands-on tasks seamlessly.

Duties

Coordination & Approach

• Arrange, organize, and oversee company meetings on a monthly, quarterly, and annual basis.
• Supervise the planning and execution of trade shows, events, and promotional activities.
• Collaborate with internal teams to ensure smooth logistics and resource management for various events.
• Take a proactive, hands-on approach to problem-solving and project execution.
• Identify and tackle challenges preemptively to ensure smooth task completion.

Administrative & Technical

• Provide administrative aid to the Sales and Marketing team and the CEO.
• Handle tasks such as presentation preparation, document creation, and general administrative duties.
• Display adaptability to changing priorities in a fast-paced setting.
• Utilize advanced Microsoft Office skills to craft impactful presentations, reports, and documents.
• Harness technological tools to streamline project management and administrative functions.

Inventory

• Manage point-of-sale inventory, ensuring accurate tracking, replenishment, and coordination with stakeholders.
• Implement efficient inventory control methods to minimize discrepancies and optimize stock levels.

Adaptability

• Demonstrate enthusiasm and passion for the role, fostering a positive, collaborative work atmosphere.
• Stay flexible and open to diverse responsibilities to meet team and organizational needs.

Requirements

• Associate degree with 3+ years of experience or a bachelor’s degree with 2+ years’ experience in an Executive Assistant or similar capacity.
• Advanced proficiency in Microsoft Office applications (PowerPoint, Excel, Word).
• Prior experience in event planning and trade show coordination is a plus.
• Strong organizational and multitasking aptitude.

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