Office Manager - Financial Services

Vernon Hills, IL 60061

Posted: 06/04/2019 Industry: Administrative & Office Services Job Number: DC6.4 Pay Rate: $40,000

 

  • Provide executive assistant support to senior leaders:  travel arrangements, scheduling appointments, processing expenses, creating documents using Word, Excel or PowerPoint and Concur.
  • Ensure that all materials and supplies necessary to the day to day functioning of the office (paper, stationery, refreshments etc.) are properly replenished.
  • Responsible for all office equipment including copier, scanner, coffee machine, refrigerator etc. is working properly.  Maintains relationship with all equipment vendors.
  • Act as liaison with the office property manager on any issues related to the services provided by the building or any other general matters.
  • Reviews and maintains security cameras at front entrance.  This includes issuance of security passes to new employees, etc.
  • Greet visitors and ensure they feel welcome and notify the intended employee.
  • Create and maintain a filing system for all supplies and other vendor contracts, etc.
  • Coordinate and schedule logging and transportation for applicants, new employees, visitors or Company’s special events (e.g. global meetings, or special events.
  • Provide Administrative assistance to the Leaders of the Commercial Division in administrative tasks such as letters, reports, presentations, reports, excel spreadsheets, processing of expense reports or occasional travel arrangements.
  • Administration of the Company’s travel planning and expense reporting system, utilizing Concur.

#LI-DC1

  • Builds/Maintains relationship with third party providers such as the mobile phone company, company insurance providers, shipping company and various other services.
  • Any and all duties as assigned.
  • High School Diploma – college degree a plus.
  • Minimum of 10 years experience in office administration including assisting senior executives in matters of high sensitivity and confidentiality.
  • Experience with a fast paced environment, strong organization and prioritization skills.
  • Strong ability to problem solve independently
  • High ethical values including and experience maintaining the highest degree of confidentiality with sensitive information.
  • Experience in a multi-national/global environment preferred.

Dan Clark
Recruiter

SPECIALTIES:  All Office & Human Resources related positions.  

EXPERIENCE:  My area of specialty includes: Direct hire placement, Executive search, Temporary placement, Temporary-to-hire placement and Project recruiting. 

I’M IN THIS BUSINESS BECAUSE:  There’s no better feeling than helping someone realize their goals by assisting them in advancing their career.  I love making that connection!  My goal is to consistently build long lasting relationships with both my clients and my applicants.

CLIENTS CAN COUNT ON ME BECAUSE:  I pride myself on the quality of my work and I truly CARE about their needs.  The better I know them, the better my understanding is as to who would fit their needs.”

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