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Trust Reconciliation Specialist
Posted: 05/20/2026
Industry: Employee Benefits & Retirement Services
Job Number: KO26.4.10.1
Remote Friendly: Remote
Experience:
Job Description
Job Title: Trust Reconciliation Specialist
Job Summary: The Trust Reconciliation Specialist is responsible for reconciling retirement plan trust accounts administered by a Third-Party Administrator (TPA). This role ensures the accuracy of plan-level financial data by comparing custodial records, participant transactions, and internal systems. The specialist plays a critical role in maintaining compliance with regulatory requirements and supporting the integrity of client retirement plans.
Key Responsibilities:
- Perform daily, weekly, and monthly reconciliations of retirement plan trust accounts (e.g., 401(k), pension plans)
- Reconcile assets between custodians, recordkeeping systems, and internal TPA platforms
- Identify, investigate, and resolve discrepancies related to contributions, distributions, loans, and investment activity
- Monitor cash and asset movements to ensure timely and accurate posting
- Ensure compliance with ERISA and other applicable retirement plan regulations
- Maintain detailed documentation of reconciliation processes, discrepancies, and resolutions
- Prepare reconciliation reports and provide updates to internal teams and management
- Partner with recordkeeping, compliance, and client service teams to resolve issues
- Support plan audits by providing required reconciliation data and documentation
- Assist in improving reconciliation workflows, controls, and automation processes
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- 2+ years of experience in trust accounting, retirement plan administration, or reconciliation preferred
- Understanding of retirement plans (e.g., 401(k), 403(b), pension plans) and trust accounting principles
- Familiarity with custodial platforms and recordkeeping systems
- Advanced proficiency in Microsoft Excel; experience with reconciliation or accounting software
- Strong attention to detail and analytical skills
- Ability to manage multiple plans and deadlines in a fast-paced environment
Preferred Skills:
- Experience working at a TPA, recordkeeper, or financial services firm
- Knowledge of ERISA regulations and retirement plan compliance requirements
- Experience with plan audits and Form 5500 support
- Strong communication and problem-solving skills
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